In the highly digitized business environment, the usefulness of CRM database depends on the quality of data inside it. However, ensuring that all the URLs are valid across hundreds if not thousands of records present a unique challenge for the marketing and sales teams. There are many reasons that make the URLs invalid: websites go offline, domains expire, and businesses cease to exist. All these reasons can sometimes leave your CRM full of outdated information that impacts the effectiveness of marketing campaigns and wastes resources.  

For various sales teams, working on prospects having invalid URLs leads to wastage of resources on dead leads. For marketing teams, it can mean wasting the advertising budget and inaccurate campaign analytics. So, what is the solution? Manually checking each website in a module containing thousands of records is very time-consuming. Furthermore, doing it on a consistent basis is just not feasible.  

You must automate this website checking process. And for this, you need to look no further than OutRight Store’s SuiteCRM 8 Invalid Domain Detector. It is an effective extension that automates the URL validation process, checking hundreds of URLs in your records within a few minutes. This will make sure that your CRM remains accurate, clean, and actionable without any level of manual work.  


What Is SuiteCRM 8 Invalid Domain Detector? 


SuiteCRM 8 Invalid Domain Detector is a powerful SuiteCRM extension that validates URLs across your CRM database. The extension checks the functionality of the domain across all your SuiteCRM modules be it Contacts, Leads, Accounts, or even custom modules. It is a one-stop solution to detect and remove records with inactive URLs.  

The plugin quickly scans all the records in a particular CRM module, tests the accessibility of the domain, and provides in-depth reports regarding error messages and HTTP codes.  As per your preferences, it can flag invalid domains, update fields, or completely remove invalid entries. The extension ensures a comprehensive way of detecting invalid or inactive domains. What used to take hours can now be performed in minutes, making the process more convenient and efficient.  

Contrary to standard URL checks, this extension is specialized for SuiteCRM environment. It closely understands the importance of URLs in CRM records, ensuring flexibility to manage distinct processes as per your business needs.  


What Are the Salient Features of SuiteCRM 8 Invalid Domain Detector 


Works Across All Modules 


The extension smoothly works across all the modules inside SuiteCRM. It only selects records that have fields with URLs and checks the validity of those URLs. Thus, irrespective of whether you want to validate records in contacts, leads, accounts, or custom modules, the tool smoothly adjusts to the CRM structure without needing complex configuration.  


Capabilities to Process High-volume of Records  


The SuiteCRM extension is specialized for enterprise-level processes. It can easily and quickly validate hundreds of records in just a few minutes. This capability to perform bulk processes makes it a useful tool for companies with large databases. Checking the validity of the URL in these large databases manually would be an impossible thing to perform on a consistent basis.  


Testing with 4 Domain Variants 


The system tests 4 distinct domain variants automatically. This includes www version, raw domain, HTTPs, and HTTP. It is a complete approach that makes sure that no valid URL is flagged by mistake because of protocol differences.  


Flexible Action Management 


Once this extension detects all the inactive domains, you get total control over the type of actions you wish to perform. You can set the setting to update specific fields, change the status of records, or entirely remove records. This flexibility enables you to ensure integrity of data while adhering to the data management policies of your organization. 


Dedicated Modules to List Invalid Domains  


The extension creates a dedicated module to list all the flagged domains with various other details like module, HTTP status codes, or error messages. Using this complete list, you can make more informed decisions regarding cleanup actions.  


Automated Capabilities of Scheduling  


CRON jobs integration allows scheduled validation of domain, making sure that your database remains current without any manual work. You can set the setting to a particular checking frequency as per your business requirements and system resources.  


How SuiteCRM 8 Invalid Domain Detector Works? 


The extension adopts an organized approach to check all the URLs  

Firstly, this SuiteCRM 8 extension recognizes all the records containing all the URL details across the module you have selected. After that, it then processes all the identified domains through various validation checks, testing www variants, raw domains, and both HTTPS and HTTP protocols to make sure that the testing is performed accurately, ensuring complete coverage.  

At the time of validation, the extension reads and stores all the error messages and HTTP response records. All these details provide in-depth insights into why particular domains are not accessible. Then, the results are listed in a user-friendly report that showcases all the flagged records.   

As per your configuration, the extension performs the pre-determined actions—either update the fields or completely remove the invalid records.  


A Real-life Example of SuiteCRM 8 Invalid Domain Detector 


Imagine a digital marketing manager named Sarah working at a fast-growing SaaS company. There are 8,000 leads in her CRM that have been collected over a year of rigorous campaigns. However, there are a few challenges that her team is now facing: 


  • Campaigns are also targeting leads with defunct URLs, leading to poor advertising spend and bad conversion rates. 
  • Sales reps spend a lot of time researching prospective business clients only to find that they are non-existent.  
  • Marketing reports get distorted because of the presence of inaccurate data. This makes it quite tough to assess the actual campaign performance.  
  • The most important issue is that manually checking all the domains takes weeks of time and a lot of resources.  

In the absence of automated process, Sarah's team can struggle with records containing inactive URLs that negatively impact marketing effectiveness, wasting crucial resources on businesses that have already shut down. After activating the SuiteCRM 8 Invalid Domain Detector package, the workflow of Sarah and her team changes dramatically:  


  • The extension quickly checks all the 8,000 records containing websites, taking not more than 1-2 hours.  
  • It accurately identifies all the non-existing and inactive domains and lists them in a separate module.  
  • Marketing teams now find it easy to focus their campaigns on active and verified businesses, i.e., quality leads. 
  • Sales teams only work on legit prospects with valid websites, boosting closing rates and productivity.   
  • Sarah’s company attains a stunning conversion rate.  
  • Since the data is now cleaned, it ensures more effective marketing reporting. Sarah’s company can ensure better decisions in future campaigns regarding budget and strategy.  

Most significantly, what used to take weeks of manual work can now happen in hours if not minutes. Her company can even schedule automated checks via CRON jobs, making sure that there is consistency in data quality without consistent effort.  


What Are the Advantages of SuiteCRM 8 Invalid Domain Detector?  


Improved Campaign Performance 


Since businesses record quality prospects with active URLs, they can target their marketing campaigns, resulting in better ROI and engagement rates. Clean data makes sure that advertising budgets are spent on legitimate prospects instead of dead-ends.  


Enhanced Sales Productivity 


Sales representatives can target leads more confidently since they know that businesses are active. This minimizes the time spent on research and improves focus on genuine processes that increases revenue.  


Data-based Decision Making 


Accurate domain data allows reliable analytics and reporting, leading to more effective decisions regarding campaign effectiveness, lead sources, and allocation of resources.   


Automated Maintenance 


Scheduled validation makes sure that your database remains aligned without any level of consistent manual labor. This automation is vital for your business growth without creating any administrative burden.  


Cost Efficiency 


Removing records with invalid URLs minimizes wasted advertising budget while enhancing overall efficiency in marketing. The time you save with automation can be shifted toward strategic activities that ultimately boosts ROI.  


Implementation of Right Practices 


Execute right practices to get the best out of your domain validation process: 


  • You can begin with a complete baseline validation of your complete database. Performing this cleanup at the start gives you some idea regarding the errors in your data acquisition strategies and frequency of automated cleanup you must keep.   
  • Schedule your validation after considering your patterns of data acquisition. Enterprises might need validation on a weekly basis since they generate hundreds of leads every week. On the other hand, SMEs with slower growth in databases can go with monthly checks.  
  • Choose to back up your SuiteCRM 8 data before going with bulk validation and removal. This is especially true if you are scheduling automatic record removal. Start with testing the extension with smaller database to see whether it aligns with your expectations before implementing it across larger modules.  
  • Assess the workflow of your team when configuring settings for post-detection actions. A few businesses might prefer manually reviewing all the flagged records via a dedicated module while others might go for automatic removal of invalid records.  

Conclusion 


In the intensely competitive business landscape, quality of data is of paramount importance. It impacts your ability to establish genuine customer relationships and open- up new revenue streams. SuiteCRM 8 Invalid Domain Detector improves the process of domain validation and transforms it from a time-consuming manual detection and turns it into an automated system that comprehensively ensures your SuiteCRM data integrity.  

By executing automated domain validation, businesses can better target legit prospects and focus their marketing and sales budget on real and active businesses. Not only does it minimize wastage of budget and resources on non-existing businesses but also improves campaign performance. Furthermore, it also leads to better sales productivity, cleaner databases, and more accurate and informed decision-making.  

Do not allow invalid domains to impact the effectiveness of your CRM. Enhance your approach to managing records with invalid domains and make sure that your team is always working with accurate and actionable data.  

Discover more powerful SuiteCRM 8 extensions at OutRight Store and take your data management to the next level.