By Ashish Dwivedi 
“A Stand-alone product Email Archiving loaded with multiple features to keep emails in a secure environment”. Every business size wants to communicate internally and externally and we think the Email channel is a king for communication handling. The communication channels like Text and Chat messages are also in the competition. But businesses want to interact with the people in a better way and take their communication level to the higher one. An email is a versatile option. And to keep the data safe of email, the best practice would be Email Archiving.
What is Email Archiving?
If you are unfamiliar with the archiving email concept then we would like to inform you it protects your valuable data that is embedded in email messages This product always takes Data permanence as a top priority. Every business should now feel like they stored the email data on a long-term basis via this concept.
What to Remember?
- The archiving emails either store your essential data in the Cloud or In-Premise.
- A user can easily search and Audit because access to all such emails can be done within a minute.
- You can easily manage your IP and better way to boost up your business productivity.
Some intriguing Benefits of Email archiving solution
It is imperative for the organization to know the actual benefits when going for an email archiving solution. Stick to this article to know every information in-depth.
- Curate Techniques to minus the amount of Storage
Every month or every week, large-scale businesses or you can say businesses of every size face the situation of storage issues. So, archiving email is a helping hand here? Yes, it is and we will tell you how. It has two compelling techniques to reduce the amount of storage required.
The Advanced compression technology aids you to compress emails and it’s attachment. Plus, this technology will save 50% of storage requirements. Moreover, Single instance storage, known as De-duplication helps to store only one copy of each message/attachment.
- See a Staggering performance of the Server now
A myth we heard about the email archiving solution that this concept has just one-two features and it’s not a complete solution for the business. After reading out this article, you will see the archiving email is an out-of-the-box solution.
The next topmost feature is regarding the Server. When it moves your emails from the live environment you can check out the email server performance. It will run smoothly like the way you needed earlier.
Bear in mind: Once an email is archived and secured properly, that email will be deleted from the mail server.
- Your Company Data loss is now protected
It’s really disappointing when someone deletes valuable customer emails with no intention of deleting. They call the customer relentlessly to send those emails again. A poor signal to maintain the relationship with that person. Every email data is critical to business and everyone wants to keep it with the best-level security. A solution is to go for a true archiving solution. But why?
Every email that you deleted will always be available and also searchable within an archive. Suppose a situation comes like your email service provider is facing downtime. You are not able to work properly. Every email will always be with you with no difficulty. Thanks to the email archive solution to assist you. No need to contact the technical IT Staff.
- How about uplifting Business Productivity?
We have another eminent feature of archiving email solution. Want to know what it is? It’s about making your work more productive. You now understand with the help of an email archiving solution, data from the mail server will always be kept low and ultimately, users are free to restore emails promptly in one tap.
Earlier, the IT Staff faced the situation of storing entire deleted emails manually. No need to contact them when you adapt the True archiving concept. This makes you feel like you improved the performance and a better way to increase productivity. Now everything is in your hand like searching all archived emails and attachments rapidly.
- A Best feasible solution now for PST Files
The IT Department can help you restore the files only if the entire PST Files have backup up. This one by one process of backup will be a quite hectic for the IT staff. And there is a huge chance when they can face an error.
But now there is no need to worry about anything. Introducing the True archiving which enables you to archive the PST Files centrally. No need of changing the access permission now.
- A complete solution for your Search Process
Find out the best archive solution and you always get the search result function and also retrieval function.
When you get these functions then it’s simple for you to search by email address, attachment name, words within documents, etc. You can also try the feature of to/from address while searching for something. This means you save yourself significant time to locate an email.
Best Email Archiving software/Plugins you should know
There were many which provide you a complete picture of advanced functionality. Understand how these software/plugins are secure and profitable for your organization. Let’s dive-
- Proofpoint Essentials Archive
Two of the core functionality that every business needs: email encryption and the email security gateway. Get such functions from this software called Proofpoint Essential archives which is a remarkable option only for small-mid scale organizations.
It is easy to use and better to reinforce your business. Access to stored email communication is possible and also, searching for an email archived will not take more than a minute.
If about the integration then this software can sync with O365 and On-Premise Exchange. It’s wonderful that users can now navigate properly.
- Waterford Technologies
Software with ultimate functionality such as archiving for securing your precious data, storage management, eDiscovery, and much more give you an impeccable experience. If you are in a hurry to get the old emails again for your business purpose then this software saves your quality of time in your search process.
Many businesses want to do frequent email searches so this software is an exceptional one for your activities and also for its analysis and export capabilities.
The specialty of this wonderful software is sharing a comprehensive package that’s not only easy but can be deployed too. It is available for both on-premise and in Cloud.
- SuiteCRM BCC Archive
One more archive solution we have and this plugin is introduced by Outright Store. Suppose you are not present at your office and want to reply to your client via Customer Relationship Management (CRM) software then you can do this. Just simply reply to them and put the important email address in BCC, so that conversation remains safe in that software.
We will share the video below to clear you how to use it but first, understand its top-most features before using this extension. The plugin SuiteCRM BCC Archive scans CC, TO, FROM, Subject and Body. The plugin always inserts conversations in real-time. Furthermore, there is an option of “Fetch Emails” where you can select the option and get the emails according to that. You can see options like “Plugin after Installation”, “Answered”, etc. Get the emails of your customer according to that.
This extension is compatible with every SuiteCRM version. Also, if you run your business with SugarCRM plugins then a big surprise for you all that this add-on can also run in SugarCRM software. The plugin may cost you $300.00.
- Mimecast Cloud Archive
One more preeminent way to safely and securely emails information and the name is Mimecast Cloud Archive software. When you strive for this software then it gives complete information such as time of sending data, from which device it was sent, etc.
This famous software is well-known for easy-to-use and quick to return results. This software makes a Report for your business purpose. While watching the report you will get to know who archived the emails and when. A quick search email is possible via Mimecast Cloud Archive and also, this software supports legal cases and stays compliant.
Final Bricks: This is what is Email archiving to give you the best result-driven solution and properly secure your email information like their own data. In today’s time, you can’t trust any software or product easily for securing your valuable information. But believe in the concept of True archiving which makes the best environment where emails can’t temper with and delete. Believe in the security level of archiving email solutions.
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